How InstaText increases conference acceptance rates

Do you want to increase your chances of having your conference submission accepted? InstaText, as an editing assistant, helps you create original, polished, and professional conference papers. This not only increases your chances of acceptance, but also paves the way for future publication in top journals.

Before we get into how InstaText can help you meet conference submission criteria and overcome common challenges, let’s take a look at why conference submissions are important and how the opportunity to present your research sets the stage for future publication success.

Conference presentations and their link to journals

As is well known in the academic community, a conference paper is a document—often an abstract or paper—that researchers submit to academic conferences. They are crucial for researchers who want to share their findings, receive feedback, and establish credibility in their field. These submissions are reviewed by peers and, if accepted, are presented as talks, posters, or discussions at the event.

Conferences are not only a platform for presenting a researcher’s work, but also a stepping stone to publication in a journal. Researchers have indeed found a positive link between conference presentations and the likelihood of publication in high-quality journals.

Here’s how conferences and journals are connected:

Feedback and refinement: By presenting at a conference, researchers can receive valuable feedback from peers and experts, which often leads to more polished, higher quality work that has a better chance of being accepted by journals.
Better acceptance rates: Journals may view conference presentations as an indicator of research credibility and relevance.
Increased publication opportunities: Some conferences are directly affiliated with journals and offer fast-track publication for standout submissions.
Visibility and networking: Presentations at conferences give visibility to research and often attract the attention of journal editors scouting for high-quality papers.
Proceedings and preliminary publication: Many conferences publish proceedings—collections of papers or abstracts—providing research with an early citation record and opening the door for formal submissions to journals.

Requirements for conference submissions

Aside from the specific guidelines set by each conference, such as formatting and submission deadlines, and the technical aspects related to content, there are also universal criteria that all submissions must meet. These ensure that your work is presented professionally and meets academic standards. These include originality, authorship, and polished content.

1. Originality

Originality is essential in academic submissions. Your work must contain new ideas or insights that can make a valuable contribution to the field. Plagiarism is strictly forbidden and can lead to immediate rejection.

2. Authorship

An increasing number of academic platforms, including journals and conferences, are implementing strict policies that restrict or prohibit the use of generative AI in content creation and other stages of the submission process. They also explicitly prohibit AI or automated tools from being credited as authors emphasizing that you must be the sole author of your work.

“AI-assisted technologies [such as large language models (LLMs), chatbots, and image creators] do not meet the Science journals’ criteria for authorship and therefore may not be listed as authors or coauthors, nor may sources cited in Science journal content be authored or coauthored by AI tools.”

— Science journal

3. Polished content

Your paper must be clear and readable, ensuring that your ideas are communicated effectively to your audience. This means that you need to structure your work carefully so that it flows logically and has a tone and style appropriate for an academic context. Conciseness is key—while your paper should be detailed, it must avoid unnecessary words and focus on presenting ideas as efficiently as possible. In addition, grammar, spelling, and punctuation must be accurate and correct. A polished paper not only better showcases your research, but also demonstrates your professionalism and attention to detail.

How InstaText streamlines conference submission process

InstaText is an advanced editing assistant that helps you fulfill the key requirements of conference submissions and streamlines the process. It ensures that your work meets academic standards while helping you overcome challenges such as tight deadlines and limited budgets for editing and proofreading.

Ensuring originality and authorship

InstaText uses advanced language technologies, but not generative AI, i.e. it does not create content from scratch, but merely improves existing content. This means that it does not change your unique voice, style, ideas, and intent, it only enhances them. So you remain the author of your work. Also, unlike generative AI tools, InstaText does not use word combinations from other sources to keep your work authentic. All of this supports the academic requirement of originality and authorship and helps avoid the risk of plagiarism.

Polishing content for clarity and readability

InstaText offers real-time editing to improve clarity, structure, and flow. It rephrases sentences to make them more readable and helps you present your ideas more effectively to different academic audiences. Precise, in-depth adjustments keep your work concise yet detailed, without unnecessary words or errors in grammar, spelling, or punctuation.

Comparison: ChatGPT vs. InstaText vs. Grammarly

According to many experts, editing is the most important part of the writing process, and InstaText provides you with detailed suggestions for optimizing your work thanks to its focus on editing. And you have full control over which suggestions you accept or reject, which allows for personalized improvements.

Meeting tight deadlines

There are often tight deadlines for submitting conference papers. With InstaText, researchers can quickly revise their work to ensure deadlines are met without compromising quality.

Cost-effective alternative

Given the limited budgets of many researchers, professional human editing can be prohibitively expensive. InstaText offers an affordable solution with advanced editing features that provide the same level of refinement as professional services at a fraction of the cost.

Improving language skills over time

A great advantage of working with InstaText is the opportunity to improve your language skills over time. By following the suggestions given to you, you can develop a better understanding of academic writing and thus communicate your ideas more effectively in future papers.

InstaText: Take your conference submission to the next level

Whether you are an active user or new to InstaText, we recommend you take a close look at the “How to use InstaText” section to learn how to get the most out of it for academic writing, especially if you want to:

Optimize your editing process with real-time suggestions.
Meet tight deadlines without compromising quality.
Make sure your work is original and free of plagiarism.
Improve your academic writing skills for future publications.

Want to learn more? Check out our blog for resources that can help you on your writing journey.

“InstaText is a great tool! I use it to improve English texts such as articles, projects and abstracts for conferences. The tool provides very useful suggestions that help me to translate the text to a professional level so that no additional review by “native speakers” is required. The time and money savings are obvious. I highly recommend it!”

— Dr. Janez Konc, Senior Researcher

“I find InstaText very helpful. It makes me much faster in writing papers. I’m a perfectionist and usually spend (way too) much time finding the right words and making sure that sentences are easily readable even if the concepts are arbitrarily complicated. InstaText makes my life easier. I recommend it to any PhD student or researcher, whether a native English speaker or not.”

— Giulia Guidi, PhD Student, University of California, Berkeley

“InstaText was very helpful for me and my students. With its help we have published articles in several scientific journals with high impact factors.”

— Dr. Urška Vrabič Brodnjak, University Professor