Effective communication and collaboration are at the heart of any successful team, whether in a company, an academic research lab, a small group of freelancers led by an entrepreneur, or a group of students working on a project.
Studies show that teams that communicate effectively can increase their productivity by up to 25% while improving other important aspects such as engagement, retention, and trust. And with more and more teams working remotely or in hybrid environments, team communication and collaboration is becoming more crucial than ever.
If these values are important to you, we’d like to show you how InstaText can help teams not only communicate more effectively internally and externally, but also optimise their workflows and acquire new skills to achieve better results.
Let’s first take a look at what InstaText is.
What is InstaText?
InstaText is an editing assistant that uses advanced language technologies to improve your written content in terms of clarity, readability, flow, structure, style, tone, conciseness, word choice, grammar, spelling, and punctuation.
Here’s an overview of InstaText users and use cases that can give you an idea of how your team can benefit from InstaText before we get into the details:
| Users | Applications |
| Academics | Research papers, conference submissions, dissertations, theses, project proposals, reviews |
| Authors | Books, white papers, case studies |
| Industry leaders & experts | Thought leadership articles, opinion pieces |
| Journalists | Journalistic articles |
| Business professionals | Emails, reports, internal communications (e.g. Slack), pitch decks, company documentation |
| Content creators, copywriters & marketers | Blog posts, social media content, advertising copy, client projects, product descriptions, newsletters, website copy, editing AI-generated content to make it more human-like |
| Translators | Translation refinement for accuracy and clarity |
| Voice typing users | Editing voice-typed texts for correctness, clarity, and quality |
| Everyday users | Personal emails, messages, everyday writing tasks, online posts (e.g. LinkedIn) |
Why InstaText is a game-changer for teams
Since written content and communication are essential components of teamwork, the benefits of InstaText for teams are multifaceted. These include:
1. Effective internal communication
When it comes to internal communication, InstaText helps team members refine their messages and ensure that they are clear, concise, and communicated effectively without leaving room for misunderstanding.
This allows everyone to focus on important tasks, such as creative problem-solving and innovation, instead of wasting valuable resources, including time and energy, on deciphering unclear messages.
2. Professional external communication
In external communication, polished, professional communication leaves a lasting impression on clients, partners, stakeholders, and anyone else you deal with in a professional context.
Whether you’re sending an email to an investor, submitting a group research project, or sharing a report with a client, InstaText ensures that your content is written in proper English, reflects your professionalism and credibility, and earns you the trust you deserve.
See also: How InstaText helps improve your communication
3. Consistency across content
With InstaText, your team’s content—from internal reports to emails to pitch decks—maintains a consistent tone and style. This is important because a consistent look and feel of content demonstrates professionalism and strengthens the team’s identity.
All you need to do is customise your editing experience by adjusting the language settings. Simply select the level of formality you require and choose between British and American English. The advanced personal dictionary also allows you to add individual words or word combinations that are specific to your industry, tone of voice, team preferences, and so on.
These features enable you to create consistent content as a team, even if the documents are created individually or at different times. This is particularly important nowadays, as many teams are spread all over the world and consist of both native and non-native English speakers with different language backgrounds.
See also: Is InstaText only for non-native speakers?
4- Streamlined collaboration
InstaText makes it easier for teams to collaborate on content-related projects. You can easily download the improved version of your text as a Word file with or without Track Changes or share the link to the edited text with other team members.
See also: Export and sharing features
5- Resource optimisation
With InstaText, you can produce high-quality content at a fraction of the cost, effort, and time it would take to hire professionals for a similar service.
What’s more, InstaText’s intuitive, user-friendly features, which can be used on a wide range of platforms and applications, mean that every team member can start working with it immediately, with no training required.
This makes InstaText a cost-effective solution for teams, especially those with limited budgets, and allows them to use their resources for other priorities.
6. Faster delivery, higher-quality outcomes
Teams often have to meet tight deadlines for completing projects. With InstaText, users can quickly revise their content without compromising on quality. This means that team members can deliver high-quality content faster and meet their deadlines with peace of mind, which also has a positive impact on team morale and the overall well-being of each individual.
7. Improved writing, communication, and cognitive skills
InstaText not only refines texts, but also helps team members improve a variety of skills. By offering real-time suggestions in an interactive style and allowing users to accept or reject suggestions, InstaText gives team members the opportunity to actively participate in the editing process.
By paying attention to the suggested edits, users can improve their English language skills, especially their writing skills, learn how to better communicate their ideas, and improve their cognitive skills such as creativity and critical thinking.
All of this supports continuous learning and development within the team and can lead to better results over time.
Invest in your team with InstaText
Whether you’re leading a marketing team that wants to create error-free, consistent campaigns or you’re managing a team in a research lab working on scientific papers, we’re confident that your entire team can benefit tremendously from InstaText.
Better communication, increased productivity, and a team that feels supported and valued are just some of the benefits of investing in InstaText for teamwork in professional and academic settings.
Check out InstaText One for Teams!
Ready to empower your team with InstaText and transform the way they collaborate and communicate? Discover our plan designed specifically for teams, which includes all the editing features of individual plans, plus:
- Volume discounts
- Centralised billing
- Individual personal accounts
- Availability of site licenses
- Support for teams through live demos, etc.
If you are not yet familiar with InstaText, why not try it out for free and see for yourself how it can benefit your team.
“Using InstaText is intuitive and simple. We use it by copying previously created texts (emails, offers, project descriptions…) and checking them for possible improvements. The main advantage is that InstaText suggests how to rewrite the whole text and automatically selects more suitable words. This allows us to get the improved text faster and easier.”
— Enya Caserman, Business Designer
“This tool is outstanding, exceeded my expectations. I’m used to using Grammarly but InstaText is a more thorough tool and comes up with much better suggestions for rewrites. A game changer for editing.”
— Stephan Skovlund, Business Consultant
“What I liked about InstaText was its great customization capacity that allowed us to generate content completely adapted to each client based on their needs and sector of activity. I could create copy that was a perfect extension of each company’s brand voice. In addition, its very intuitive interface facilitated the creative process when coming up with ideas and writing new texts.”
— Valentin Cordoba, Marketing Specialist
