Would you like to know how InstaText can make your texts sound more natural in a world where content is becoming increasingly impersonal, inauthentic, and unnatural? To answer this question, we need to take a look at the characteristics of a natural-sounding text.

What makes a text sound natural?

Conversational tone
Clarity and simplicity
Varied sentence structure
Appropriate word choice
Natural expression
Authenticity
Emotionally resonant
Natural flow
Audience-centric
Grammatically correct, but not overly formal
Contextual relevance

Conversational tone

Natural texts mimic how people speak in real life and avoid overly formal or robotic phrasing. They give the reader the feeling of engaging with a real person rather than reading something impersonal or mechanical.

The application offersprovides users with the opportunity to useutilize various functions to optimizefunctionalities for the purpose of optimizing their productivity.

Clarity and simplicity

Natural texts are clear, concise, and easy to follow. Sometimes we make our texts too complicated by using long and complex sentences and redundant words. If we try to sound too formal or sophisticated, we may pack too many ideas and unnecessary words into one sentence. As a result, the text lacks the ease and flow of a natural conversation.

The meeting was scheduled in advance ahead of time to discuss the future plans and strategies for the future moving forward.

Varied sentence structure

A natural text has the rhythm of human speech and uses a mixture of short, medium, and long sentences. Short sentences usually emphasise the most important points, while longer sentences contain details and explanations. This variety reflects the natural flow of spoken language, which is dynamic and rarely uniform in length or tone.

The project is progressingcurrently proceeding according to the planned scheduletimeline, and all. All deadlines have been successfully met so far up to this point, although despite the fact that there were some initial challenges whichthat required adjustments.

Appropriate word choice

A text that sounds natural typically contains vocabulary that is familiar and understandable to the reader. It avoids complex jargon or technical terms unless this is necessary, as such language can make the text seem stiff. A varied choice of words and avoiding excessive repetition of certain words or phrases—which is sometimes an issue with generative AI—also makes the text more natural.

It is expected that theThe implementation of the strategies and methodsmethodologies that have been developedwere devised and formulated in order to optimise efficiency and improve productivity will leadis expected to yield significant results in the comingforthcoming weeks.

See also: Why InstaText edits are not AI-generated

Natural expression

Natural texts often contain expressions and phrases that native speakers use in everyday conversation. These expressions are often informal, but they reflect how people really communicate. They may include idiomatic expressions, informal phrasing, or colloquial language that come naturally to native speakers of the language.

I have been working on this report for all the day, and finally, finally, I can finally seeam seeing the light at the end of the tunnel!

Authenticity

A natural text captures the writer’s unique voice and reflects their genuine intentions. It avoids artificial or excessively polished phrasing that could come across as insincere. In addition, avoiding clichés ensures that the text is fresh and original. Authentic writing builds trust with readers by fulfilling their expectations of sincerity and creating a personal connection.

Emotionally resonant

Natural texts reflect and evoke emotions that are consistent with the message or purpose of the text, such as joy, curiosity, or even intellectual interest, making them relatable to the audience. By including emotional undertones, the text can engage the reader on a deeper level, encouraging them to connect with the content and respond in a meaningful way. 

Natural flow

The ideas in a natural text are presented in an order that feels logical, smooth, and intuitive. Each sentence or paragraph builds naturally on the previous one, mimicking the flow of thought in a conversation. This avoids sudden changes or confusing transitions that could confuse the reader. A clear and well-organised structure makes the content easy to follow and keeps the reader interested from beginning to end.

I decided to go for a walk in the park. However, the weather was nice, so I thought it would be a good opportunity. LaterFirstly, I started thinking about my work and how I could improve my productivity.

Audience-centric

Natural texts always have the reader in mind, which makes them more personal and human. They use language that speaks directly to the audience and addresses their needs, concerns, and questions. By taking the reader’s perspective into account, the writer can create a message that feels relevant and meaningful. 

Grammatically correct, but not overly formal

While correct grammar is essential for clarity, natural texts avoid overly rigid expressions and structures. Contractions such as “don’t” or “can’t” and informal sentence structures such as fragments are acceptable if they fit the context and tone. This flexibility makes the text seem more conversational and relatable, and the reader can engage with it more easily.

It is importantessential that all reports beare submitted on timein a timely manner, ensuring that they are thoroughly checkedreviewed for accuracy and completeness before being forwarded to the relevantappropriate department for further processing.

Contextual relevance

Natural texts take into account the context in which they are written. They adapt the tone, style, and complexity of the language to the purpose, audience, and platform. This ensures that the text is appropriate, relevant, and effective and speaks to the reader in the right way—whether it’s a casual blog, a professional email, or an academic paper.

How InstaText makes your texts sound natural 

InstaText, an advanced editing assistant, has been developed with all the characteristics of natural-sounding text in mind. Using advanced language technologies, but not generative AI, InstaText helps you: 

• write your texts the way people speak in real life and avoid too formal or robotic phrasing
• use sentences of different lengths, reflecting the natural, dynamic flow of spoken language
• simplify complex sentences and make your texts clearer and more direct without losing the meaning
• choose appropriate words that are easy to understand and not too complex or formal, and also avoid excessive repetition of certain words that can happen with AI content generators
• use natural expressions that are used by native speakers in everyday conversations

However, there’s more. InstaText also helps you achieve the following:

• maintain the authenticity of your text, because InstaText only enhances your unique, original tone, style, and intent rather than changing it
• make your text emotionally engaging, because InstaText respects the original characteristics of the writing and does not over-edit the text, which could have a negative impact on the writer’s authentic voice
• give your texts a natural, logical, and intuitive flow, as InstaText adds the right transitions between sentences and makes them more readable overall
• adapt your texts to the audience using the advanced personal dictionary and the language settings, which allow you to adjust the level of formality and choose between British or American English
• make sure that your text is grammatically correct, but not too rigid 
• edit your text according to context, because unlike many generic proofreading tools, InstaText takes the context of your text into account and improves it accordingly 

See also: Who uses InstaText, and for what purposes?

Write more naturally with InstaText 

If you’re a user, we believe you already know how InstaText improves your texts in terms of clarity, readability, flow, structure, style, tone, conciseness, word choice, grammar, and more. But you can still step up your editing game with InstaText by checking out the writing tips on our blog. 

If you’re not familiar with InstaText yet, you can explore its features and try it for free to see how it can make your texts more natural, whether you’re writing an email to a colleague, an opinion piece, or a scientific paper.

“InstaText makes your text engaging to read, coherent, and professional-looking. Further, I feel that paragraphs corrected by InstaText look akin to what I see in top marketing and social psychology journals. It is a huge help for an academic writer because rather than focusing on making the text appealing, you can simply focus on what you want to say and build a logically unfolding narration.”

— Dr. Michał Folwarczny, Postdoctoral Researcher

“This tool is outstanding, exceeded my expectations. I’m used to using Grammarly but InstaText is a more thorough tool and comes up with much better suggestions for rewrites. A game changer for editing.”

— Stephan Skovlund, Business Consultant

“It’s like having a trusty editor by my side 24/7! ✍️💙 I’ve experimented with different text editing apps over the years, but none of them come close to InstaText. It helps me get my point across super clearly and efficiently while freeing up time for refining and developing my ideas. I’m very glad to have a “second set of eyes” that can quickly spot errors, inconsistencies, or confusing phrasing I might have missed, saving me time and effort in editing. As someone who writes a lot, InstaText has become a go-to editing tool for me. I believe it should be in every writer’s toolkit!”

— Saša Tatarevič, Digital Product Designer