How to become an effective communicator

Why are some people good at communicating and others not? How to stand out in the world of fast-flowing information? Today’s effective communicators use innovative approaches and leverage technology to communicate clearly, concisely, and persuasively.

How to become an effective communicator

Communication is part of our daily lives. Effective communication is about delivering your message clearly and concisely so that it is understood. It’s about engaging your audience.

Furthermore, effective communication skills are no longer perceived as soft skills. Increasingly, they are among the basic professional skills that every student and professional should possess.

Why is communication so important? For example, it can get us a great job, ensure we are accepted among peers and colleagues, help us meet a person we like, etc. In fact, sometimes just one well-written email can change our lives for the better.

This begs the question, why are some people good at communicating and others not? This is not an easy question to answer, but education, personality, mental ability, and home environment have a lot to do with it.

In addition, a successful communicator must have clearly defined goals in order to communicate clearly with their audience.

Know your goal and state it clearly

First and foremost, you need to understand what you want to achieve. To define clear goals, you must first define exactly what you want to achieve. Your goal must be made clear in your communication. You should avoid information that is not relevant. Clarity is the key.

To communicate clearly, follow these simple guidelines:

  • Think about your audience, their experiences and where they are coming from.
  • Say exactly what you mean and do not beat around the bush.
  • Avoid jargon, as it can get lost in translation.
  • Keep it short and simple so you can remember what you say.

Other goals for clear communication include keeping your audience engaged the whole time and keeping your language fluent so you can speak and write quickly.

Communication audiences

It is wise to remember that communication is not an end in itself, but rather a means to achieve specific goals of the parties communicating. 

On our way to success, we will usually encounter different types of audiences that we need to address. 

  • Business audiences – we need to make our content unique and engaging, use strong headlines and understandable prose.
  • Academic audiences – academics need to lecture, write papers and proposals, communicate with a variety of audiences, and educate others. 
  • Social circles – we need to practise empathy and gratitude in our communications to create shared value and make people feel like they are part of a common enterprise.

Always consider who a message is directed at. The audience’s knowledge of a topic can vary greatly on any given occasion. Never overestimate the audience’s knowledge of a topic.

You will need to adapt, learn and act in a very short time to successfully communicate with your audience. But to do that, you must reach your audience first.

Penetrate the information overload of today’s world

Nowadays, an enormous amount of data is produced and sent out into the world every minute. To stay on top of this chaos and achieve your goals as an effective communicator, you need to keep your audience engaged.

Every minute, about 150,000 messages and 147,000 photos are shared by Facebook users, and about 347,000 stories are posted by Instagram users.

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The best way to do that is to stay on topic and keep it brief. Use the active voice to keep readers interested. Have someone proofread your text to make sure it flows.

As we have to deal with many more variables in less time, this clearly requires a more innovative and efficient approach.

The innovative approach of today’s effective communicators

To be an effective communicator in our age of fast-flowing information, we must be able to capture the essence of what we are trying to say and adjust our communication accordingly to achieve the desired results.

As we have learned so far, we need to communicate exactly what we mean, avoid jargon, and keep it short and simple. And that’s not always as easy as you might think.

People often have little time to formulate their messages, or they simply do not know how to go about it. In these moments, we usually ask for help.

Traditionally, we would hire outside help or an editing service to accomplish our goals. But that’s no longer the case, because in today’s world of fast-flowing information, time is of the essence. We need a real-time solution.

In this moment of writing, we need something that will merge our thoughts into better content in real time. And something that improves our content with each iteration, making us effective communicators today. This is where we can turn to technology to help us become effective communicators.

InstaText

A compelling solution that guarantees our effective communication in real time is InstaText.

This unique software solution helps us create well-written and error-free content in a matter of minutes. 

Writers of high-quality content such as research papers, dissertations and articles benefit from the artificial intelligence of InstaText Smart Editor. Rewriting and paraphrasing content in real time makes InstaText a compelling solution that guarantees our successful communication.

Of course, there are many other high-quality solutions on the market, such as Grammarly, a very popular grammar checker. But when it comes to rewriting and editing texts so that they sound like a native English speaker, InstaText is simply the more powerful tool.

InstaText performs basic functions such as grammar and spell checking, but goes a step further by rewriting sentences to make them read better. The important function is the ability to ensure that the author’s tone and style are maintained despite the rewording. As a communicator, you maintain your authentic voice and still sound better.

Simply put, InstaText can help you create materials that will make you a successful communicator.

“I found out that InstaText is a light-years away from all other applications. It is the first program that corrects not only simple grammar, but also structure, morphology, syntax and pragmatics.”

ā€” Miran Eric, Artist

“This tool is outstanding, exceeded my expectations. Iā€™m used to using Grammarly but InstaText is a more thorough tool and comes up with much better suggestions for rewrites. A game changer for editing.”

ā€” Stephan Skovlund, Business Consultant

“I work in marketing, where I also do a lot of content creation, so InstaText and I have become good friends. It helps me polish my English texts every day at work. Not only is it a proofreading tool, but it also makes the text sound better. The AI behind it works great. I used to use Grammarly, but InstaText does a better job for me.”

ā€” Barbara Viskovic, Marketing and Public Relations Specialist