Improving English texts has never been easier

Effective use of InstaText involves making intelligent decisions on which proposals to accept and which to reject. The new user interface takes usability to the next level and makes working with the tool faster and more efficient.

The improved user interface is designed to maximize your efficiency at improving your texts. Accepting and rejecting automatically generated suggestions is now quicker than ever before.

Edit view

In Edit view, deletions are marked with a strike-through and a red color, and additions are marked with an underline and a green color.

The Edit view contains a toolkit for accepting and rejecting changes quickly.

Tracking Changes toolkit

The main novelty is the Tracking Changes toolkit, which allows you to quickly accept and reject suggestions. You can remove the green and red markings by accepting or rejecting the changes.

Tracking Changes toolkit

Use the buttons in the toolkit above:

  • Accept makes a change permanent.
  • Reject gets rid of a change.
  • Undo reverts the last change.
  • Accept All Changes accepts all remaining changes at once.
  • Reject All Changes rejects all remaining changes at once.

You can accept and reject changes one by one by clicking the Accept and Reject buttons. The cursor jumps automatically to the next marking.

Accept or reject suggestions with the mouse

You can accept or reject any change with the mouse. Simply click on it and then choose between the sign to accept this change and the × sign to reject it.

Accept or reject suggestion with a mouse.
The text after accepting the suggestion.

Accepting or rejecting remaining text

The following use of the toolkit can really increase your productivity.

  • Alternative 1: Reject some changes and accept everything else.
  • Alternative 2: Accept some changes and reject everything else.

The following use of the toolkit can really increase your productivity. There are two alternatives. Let’s look at each of them using the following example.

Reject some changes and accept everything else

Select the changes that don’t improve your text, reject them individually, and then press the Accept All Changes button.

In the above example, we may prefer to keep “rather than”. We use the mouse to reject both “and not in” and “rather than”, and then click Accept All to accept everything else. That’s it! We’re ready to press the COPY button in the lower right corner.

We rejected “and not in” in favor of “rather than” and then accepted everything else.

Accept some changes and reject everything else

Select the changes that improve your text, accept them individually, and then press the Reject All Changes button.

Conversely, we may prefer to accept only a few changes. We use the mouse to accept these changes. Note that we have to accept both inserting the new words (they will be displayed as normal text) and deleting the old words (they will disappear). We then click Reject All to reject everything else. We are finished and ready to press the COPY button in the lower right corner.

Editing the text

Note that we can also edit the text. The new word will be marked with green, highlighting the difference with respect to the original text. In the example below, the word “important” was added and the words “for children” were deleted.

After using the “Accept all” button, we further edited the text.

Note that both insertions and deletions are possible. Deletions are immediately marked with a strike-through and a red color.

Read view

Finally, we can switch to Read mode, where it is easy to read the current version of the text. The additions are still highlighted in green, so that you can see the newly suggested words well.

The Read mode allows you to easily revise the improved text.

The text is now improved! Press the COPY button in the lower right corner to copy the text to the clipboard. It will then be stored in memory so you can paste it into your email, word processor, or wherever you need it.

Press the CLEAR button to clear the canvas. You are ready to improve your next text.

Alternative strategy: Edit your original text

There’s more than one way to do it. 🙂

It is also possible to edit the original text in the left window while viewing the suggestions in the right window. The content of the right window remains unchanged, so you can concentrate on improving your text.

Just click on the EDIT button in the lower left corner to obtain this view.

A click on the EDIT button in the lower left corner allows us to edit the original text.

We hope this article has given you some ideas on how to use InstaText effectively. Do you have any questions or suggestions? Please contact us and let us know.


Join InstaText community

Start using InstaText: free trial is available at https://instatext.io.

InstaText is an amazing tool. I never submit a chapter to my publisher without first running it through InstaText. I’ve also noticed that my own writing has improved since I started using it. InstaText has taught me how to write better.
— Marko Lukša, Software Engineer and Author

I can hardly imagine writing articles without InstaText. When I read through the proposed improvements, I immediately understand how the text should sound. It’s like a proofreader you can access at any time.
— dr. Jana Krivec, Senior Lecturer

InstaText is a great tool! I use it to improve English texts such as articles, projects and abstracts for conferences. The tool provides very useful suggestions that help me to translate the text to a professional level so that no additional review by “native speakers” is required. The time and money savings are obvious. I highly recommend it!
— dr. Janez Konc, Senior Researcher


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