When it comes to improving your writing, proofreading tools and editing assistants serve different purposes. While Grammarly functions mainly as a proofreader, focusing on spelling, grammar, and punctuation, InstaText is designed for in-depth editing – the stage where writing is refined for greater clarity, coherence, and professionalism.

Proofreading vs. editing

Writing is a multi-stage process that involves drafting, editing, and proofreading. Each stage serves a distinct purpose, but most experts agree that editing plays the most critical role in producing high-quality writing.

– Drafting focuses on ideas. It is the stage where thoughts are expressed and organised into an initial version of the text.

– Editing improves and clarifies. This phase strengthens the structure, flow, tone, and logic of the text, ensuring that ideas are clear, well-developed, and easy to follow.

– Proofreading adds the finishing touches. It corrects grammar, punctuation, and formatting errors to deliver a polished, error-free final version.

See also: Why you should draft, edit, and proofread separately

“This tool is outstanding, exceeded my expectations. I’m used to using Grammarly but InstaText is a more thorough tool and comes up with much better suggestions for rewrites. A game changer for editing.”

— Stephan Skovlund, Business Consultant

While proofreading ensures accuracy, editing transforms the text itself, improving how ideas are communicated. Proofreading corrects errors. Editing refines meaning. InstaText focuses on the latter. 

DRAFTING	Sharing ideas and information Developing main points Writing initial content
EDITING	Revising for clarity and flow Improving structure, style, and tone Enhancing readability and conciseness
PROOFREADING	Checking grammar and spelling Reviewing punctuation Ensuring formatting consistency

Why InstaText is ideal for editing

InstaText was developed as an advanced editing assistant for academics, writers, business professionals, and everyday users. It improves texts by enhancing aspects such as clarity, readability, flow, structure, tone, conciseness, and word choice.

Its advanced language technologies analyse your text and provide context-aware suggestions that make it smoother, clearer, and more natural – without changing your intended meaning. You can accept, reject, or modify each suggestion, maintaining full control over your work at all times. 

“Of course, there’s Grammarly, a writing assistant that checks the spelling, grammar, punctuation, and clarity of your writing, corrects common errors, and occasionally gives you suggestions for rewording.  The thing about Grammarly, though, is that it’s a good proofreader, but not an editor. And, as any skilled writer will be happy to tell you, the editing is the secret.”

— Jim Stonos, Writer and Editor

In professional and academic contexts where authorship and originality are essential, InstaText offers a reliable way to refine your writing without relying on text generation or compromising integrity, as it does not use generative AI. 

See also: Why InstaText edits are not AI-generated 

Examples of edits

Below are some examples that illustrate how InstaText improves different aspects of your writing. From correcting grammar and punctuation to refining style, clarity, and tone, these examples show how your text becomes clearer, more natural, and easier to read while keeping your original meaning intact.

Grammar, punctuation and spelling improvements

Small errors can undermine the credibility of your writing. InstaText corrects these issues effortlessly:

The datadatas we collected waswere comprehensive.

The impact of climate change ischanges effects are widespread.

We foundfinded a significant difference betweenin the two groups.

Style and word choice improvements

Better word choice and sentence flow make your writing more engaging and professional:

When we looked at the data, we noticed an interestingsaw a patternthat was interesting.

Pollution is taking its toll ondoing bad things to our oceans and rivers.

The results provegive proof that our theory was right.

Clarity and conciseness improvements

Make every sentence clear and concise to hold your reader’s attention and be understood:

OurWith respect to our digital campaign,has increasedthere’s a boost in brand awareness.

The changes we have made to the design of our website design have resulted inled to an increase in the time visitors spendspent by visitors on the sitepage.

Sentence and paragraph rewrites

Significant improvements to structure and flow for better readability:

Given the data, there is a high probabilityThere is a significant likelihood, given the data, that our hypothesis is correct.

In our study, it was observedIt was observed in our study that the behavior of dolphins behaved differentlywhen they are in a group thancompared to when they are alonewas different.

Tone and dialect adjustments

Tone and dialect can be adjusted to suit different audiences or contexts. These examples illustrate how American English is transformed into British English:

I didn’t realiserealize your favourite colourfavorite color was blue.

I am sorrySorry, but the delivery will be delayedlate because of the weather.

Interactive feedback and user control

InstaText promotes a collaborative and transparent editing process. Every change is visible, and you decide which suggestions to keep. This interactive feedback not only improves the quality of your writing but also enhances your writing, cognitive, and analytical skills. 

By actively engaging with each suggestion, you develop a stronger awareness of structure, tone, and flow, making you a more confident and effective writer. Over time, InstaText becomes more than just an editing tool – it becomes a learning companion that helps you continually refine your writing abilities.

See also: InstaText vs. ChatGPT for writing

Secure, easy to integrate, and multilingual

Your privacy is a top priority. InstaText never stores your texts, and you decide what to send for improvement. 

Also, through its browser extension, InstaText integrates seamlessly with more than 20 popular platforms, providing full editing functionality wherever you write – including Gmail, Outlook Web, Google Docs, Overleaf, Notion, and professional or social networks like LinkedIn and X. 

InstaText is also available as an add-in for Microsoft Word, allowing you to edit directly within Word or review suggestions through the Track Changes feature.

Beyond English, InstaText supports several major languages, including German, Portuguese, Italian, French, and Spanish, helping users around the world express themselves clearly and professionally.

In-depth editing with InstaText

While Grammarly and similar tools focus primarily on correcting grammatical and stylistic errors, InstaText provides thorough editing that enhances clarity, coherence, and readability. It preserves your originality, gives you full control over every improvement, and actively supports your growth as a writer.

If you value precision, professionalism, and authenticity – especially in academic, professional, or publication contexts – InstaText is a tool you can trust to improve both your text and your writing skills.

What our users say

“I find InstaText very helpful. It makes me much faster in writing papers. I’m a perfectionist and usually spend (way too) much time finding the right words and making sure that sentences are easily readable even if the concepts are arbitrarily complicated. InstaText makes my life easier. I recommend it to any PhD student or researcher, whether a native English speaker or not.”

— Giulia Guidi, PhD Student, University of California, Berkeley

“I am a translator and proofreader by profession and have tried many editing tools. It’s not an exaggeration to say that all the other apps I’ve used so far don’t come close to InstaText. It is literally innovative and revolutionary and has taken the editing game to a new level, leaving other competitors in the dust.”

— Dr. Ghodrat Hassani, Researcher in Translation Studies

“I am so impressed by InstaText. It’s just mindblowing. This is way beyond what Grammarly offers. It rephrases entire sentences and improves your wording and style. It’s by far the best I’ve come across. I honestly have never seen anything like it. Incredibly sophisticated. It’s by far the best app I’ve come across.”

— David Martins, E-Commerce Manager

“This is hands down the best tool to spice up your text! We’ve tried everything from Grammarly to Readable, and InstaText beats them all by far. I can’t believe how well it recognizes context. Great Chrome extension as well. Works like a charm!”

— Jure Chuk, Business Owner

“For me, InstaText has been a life changer. It’s way more than a writing and editing tool. It’s an experience. InstaText doesn’t have a multitude of functions, and that’s the beauty of it. It only does what it claims to do, and that’s to help you write more like a native speaker. And it does that in the best possible way.”

— Elham P. Mohammadi, Freelance Journalist, Writer and Editor

“InstaText is a great tool! I use it to improve English texts such as articles, projects and abstracts for conferences. The tool provides very useful suggestions that help me to translate the text to a professional level so that no additional review by “native speakers” is required. The time and money savings are obvious. I highly recommend it!”

— Dr. Janez Konc, Senior Researcher

“InstaText has completely changed the way I write and communicate in academic papers, social media, and other areas. I definitely recommend this tool for non-native speakers who usually struggle with their English skills. I wish I had learned about InstaText sooner.”

— İbrahim Niftiyev, PhD Researcher

“I work in marketing, where I also do a lot of content creation, so InstaText and I have become good friends. It helps me polish my English texts every day at work. Not only is it a proofreading tool, but it also makes the text sound better. The AI behind it works great. I used to use Grammarly, but Instatext does a better job for me.”

— Barbara Viskovic, Marketing And Public Relations Specialist

“I have been subscribing to Grammarly for three years. My subscription ends at the end of October. I will subscribe to InstaText then. You have done an excellent job. Congratulations.”

— Spiros Mazis, Composer and Professor